Campus Sustainability Hub Submission Guidelines

Resources can be submitted to the Campus Sustainability Hub at any time through our online submission forms and are accepted on an ongoing basis. Anyone with an AASHE account can submit a resource (creating an account does not require AASHE membership). All content must meet these guidelines in order to be published in the Campus Sustainability Hub. All submitted resources are subject to review, and AASHE reserves the right to decline or make changes to content at any time.

Basic Guidelines

• Resources must relate to higher education sustainability and/or be directly relevant to campus sustainability practitioners. Sustainability-related resources that do not also focus on higher education (e.g. resources about "environmental sustainability" in general) are typically declined. See additional guidelines on specific content types below for more information.
• There is no timeframe restriction. Older resources as well as new ones will be accepted, as long as the resource is currently relevant.
• Duplicate requests will not be accepted. Please check to see what is already available before submitting a resource.
• Campus sustainability news announcements, event promotions or activities with deadlines will not be accepted. Such opportunities should be submitted to the AASHE Bulletin, and will be considered for publication on the Bulletin website and weekly e-newsletter.
• Product or service brochures and other promotional material will not be accepted. AASHE business members wishing to provide such resources can do so in the Sustainable Campus Partners Directory.

Guidelines Based on Content Type

• Academic Programs - Submissions may include two-year, four-year, master’s, doctoral and joint degree programs, certificates and diplomas, minors and concentrations. Programs are typically offered by one or more higher education institutions, but education and training programs relating to sustainability offered by other organizations are also permitted.
• Case Studies - Submissions must provide narrative descriptions of a higher education sustainability initiative, project or program. Submissions from organizations outside of higher education are permitted, as long as the case study relates specifically to higher education sustainability. All submitted case studies must follow a defined structure and are automatically entered into AASHE’s annual awards program. Case studies written in a different format may be submitted under a different content type as appropriate.
• Conference Presentations - Submissions must reference a conference presentation about higher education sustainability and include one or more uploaded conference material files. AASHE conference presentations are automatically entered for each annual conference, so this submission form should only be used for presentations from non-AASHE conferences. Presentations from organizations outside of higher education are permitted, as long as the presentation relates to higher education sustainability and is not promotional in nature.
• Course Materials - Submissions must reference sustainability-focused course assignments, exercises, presentations or syllabi, and should include a relevant website URL or an uploaded document. Sustainability-focused learning materials developed by higher education institutions as well as other organizations are welcome.
• Outreach Materials - Submissions must relate to higher education sustainability engagement and outreach, and can include logos, signs, stickers, posters, flyers, brochures, guides, maps, infographics and related materials. One or more relevant website URL and/or uploaded file should be included. These materials must be in use by a higher education institution or be relevant and replicable for use within higher education.
• Photographs - Each submission should include at least one uploaded image that depicts one or more aspects of sustainability on campus. We recommend high-resolution images of 300 dpi or greater when sized at approximately 8 inches in width or height.
• Publications - Content must relate to sustainability and also focus on higher education, or be directly relevant to campus sustainability practitioners. Submissions must include a website URL or uploaded document outlining research or other written work related to higher education sustainability. Accepted publication types include books, book chapters, journal articles, news or magazine articles, blog articles, published reports, student theses/dissertations and other student research. All student research submitted to the Hub is automatically entered into AASHE’s annual awards program.
• Research Centers & Institutes - Submissions must describe a research center, institute or related entity that is focused on sustainability research. Administrative offices of sustainability in higher education do not apply unless there is a significant research focus. Academic departments that conduct sustainability research should be submitted under the Academic Programs content type. Research centers and institutes from organizations outside of higher education may be included if there is some alignment with higher education sustainability.
• Tools - Submissions should reference files or webpages that can be used to advance sustainability in higher education, and are not already covered under an existing content type or one that is planned for future development. In some cases, resources may be accepted if they are relevant to campus sustainability practitioners even if those resources do not focus on higher education specifically.
• Videos - Submissions should include at least one video URL (e.g., Youtube or Vimeo) that depicts one or more aspects of sustainability on campus. Uploaded video files are not accepted at this time.

Maintaining Resources

AASHE continuously reviews resources for relevance as part of ongoing maintenance of the Campus Sustainability Hub. We use automatic link checks and other tools to facilitate this process. Resources that are no longer relevant or depict programs that are inactive may be edited or deleted at our discretion. Changes to resources may be made by AASHE at any time without notifying the resource submitter. AASHE members and Hub users are encouraged to continuously improve and update resources by requesting changes to resources through the “request a change” option.